General Terms and Conditions for Delegates and Partners (hereinafter collectively refered to as “customers”) of the project networks GmbH events
These Terms and Conditions shall apply exclusively; Any terms and conditions of the customer, which are contrary to or deviate from our Conditions or from statutory provisions, shall not apply, unless we expressly agree to their validity in writing. Acceptance of order forms, POs and/or payments for services not constitute an agreement of any such terms and conditions even if the acceptance or payment is made with knowledge of conflicting or supplementary terms and conditions of the customer.
Any contract is only valid after it has been confirmed in writing by project networks GmbH. A prerequisite for registering is the use of your business e-mail address. All the prices indicated are subject to VAT at the prevailing rate. You will receive an invoice for the booked summit package.
Cancellation must be made in writing. Transfer of participation to another event is not possible. In case of cancellation up to six weeks before the event, project networks will charge 50% of the participation fee as cancellation fee. In case of cancellation within six weeks before the event or in case of no-show, project networks will charge 100% of the participation fee as cancellation fee. If project networks cancels the event, the participation fee will be refunded. project networks is not liable for a cancellation, change or postponement of an event due to force majeure (including but not limited to armed conflicts, riots, terrorist threats, natural disasters, political restrictions, strikes, etc.).
4. Physical and virtual implementation
In Case that the event cannot take place physically due to external circumstances for which project networks is not responsible (e.g. official restrictions on indoor events due to the pandemic; travel restrictions on participating companies; contact blocks, etc.), parts or even the entire summit will be held as a virtual event – the booked services will then be provided online on an equivalent basis.
A valid booking by a partner requires the use of the registration form provided by project networks. Once the document is signed it represents an irrevocable acceptance of a contractual offer.
2. Admission to the Summit – Contract Acceptance
The contract between project networks and the partner is finalised and only valid with the written confirmation of the booking provided by project networks. Thereafter the partner has the approval to present their solutions and is entitled to the services and benefits offered by project networks. The contract is comprised of project networks’ terms and conditions and the booking/registration form.
3. Conditions of Payment – Settlement Date
Payment is due in advance. For this purpose, project networks issues an invoice together with or shortly after sending a confirmation of the registration. The amount due is to be credited to the stated bank account within the aforementioned time limit. Costs incurred through belated orders and/or additional expenses (additional services, damages etc.) will be charged in seperate invoices immediately or at the end of the event.
Due to reasons beyond our control, it may become necessary to change contents or time schedule or to substitute speakers. project networks is not liable for damages or costs incurred through technical malfunctions or force majeure. project networks is not be liable for any exchange, cancellation, alteration or delay in the performance of this agreement due to causes beyond its reasonable control, including but not limited to natural disasters, war, strikes or labor disputes, embargoes, government orders or any other force majeure event.
The project networks GmbH reserves the right to withdraw from the contract in case of default of payment of the provider. If the provider requests the cancellation of the contract, project networks GmbH shall retain 50% of the invoiced participation fee plus VAT in any case. project networks GmbH shall retain 100% of the participation fee plus VAT if the participant requests the cancellation of the contract sixteen weeks or less before the date of the event. In the case of framework agreements or joint booking of several summits, the date of the first summit booked is the date for the calculation of the deadline.
If project networks GmbH cancels an event, any bookings already received for this event shall be credited for a future project networks event for one year or, in the event of a postponement, shall be issued for the new date.
6. Terms, Provisions and General Information
6.1 Setting of Installations and Damages
Incurring damage to any part of the building including ceiling, walls, paintwork or wallpaper is prohibited. Any installations, fixtures and changes to existing facilities, furniture, equipment and devices are need a written approval of project networks. The partner bears all expenses for custom changes of any kind and also for the cost of restoration to the previous condition.
6.2 Data Protection
The personal data of our business associates is recorded and processed in accordance with the purposes of the contractual relationship. Participants who do not agree with this regulation must inform project networks in writing. By signing the contract, the participant agrees to the possible audio-visual recording of the project networks event. All rights are reserved by project networks.
6.3 Place of Jurisdiction and Fulfilment
Place of jurisdiction and fulfilment is Berlin. If the solution partner is a general merchant or corporate body by public law or has their place of jurisdiction outside of Germany, then the place of jurisdiction for all legal disputes is the Regional Court of Berlin.
6.4 Physical and virtual event implementation
Should it not be possible for project networks to physically carry out the event due to external circumstances beyond the control of project networks (including pandemic-related official restrictions for indoor events; travel restrictions of participating companies; contact blocks, etc.), parts or even the entire summit will be hosted as a virtual event – the booked services will then be provided online with equal value.
project networks guarantees to deliver the services stated in the contract and will refund pro-rata if parts of the services cannot be rendered. In the event of project networks presenting the requested amout of suitable matches with delegates/speakers and the solution partner refusing these proven matches, project networks will be not obligated to refund parts/whole amount of the agreed package price.
8. Final Clause
Additional agreements besides this contract do not exist. Statements and amendments must be in writing in order to become effective. Should any of the clauses of these Terms and Conditions be wholly or partially invalid or void, the validity of the remaining clauses or parts thereof shall not be affected. The parties agree to replace the invalid term with a corresponding effective term which economically and legally approximates the intended provision as far as possible.
Terms and Conditions as of Feburary 16th, 2023